Goodbye Email: 5 Chat Apps to Make Your Team More Efficient — OfficeNinjas (2023)

Let’s just get this out there: jumping onto your desk and shouting “I need those reports in by six!” is fun. It can make your office feel like the stock exchange in an ‘80s movie. But sadly for Wolf of Wall Street wannabes, an office communication system based on dramatic shouting isn’t very productive. That’s why—though not quite as fun—you should be using chat software in the office. Don’t worry, emojis and GIFs are still allowed.

Sure, you already have an email system, but that’s not always good enough. Email can be slow, and it’s terrible for collaboration. Want to talk about a document while you work on it together? Or quickly share a bunch of files? Need to be sure someone’s actually sitting at their desk before you shoot a message over? Email can’t help you with any of that. Cue the enterprise chat apps.

Plenty of office chat apps can help save the day, so we’ve rounded up five Ninja-approved options to help you ensure communication and collaboration across your office (or offices!) is as swift and smooth as possible. Adios, email.

Goodbye Email: 5 Chat Apps to Make Your Team More Efficient — OfficeNinjas (1)

What makes it special: Slack is the hip new kid on the block when it comes to enterprise chat apps, with a cool factor that shows in the service’s features. Of course, Slack has all the basics: team channels, direct and group messaging, online and offline indicators, drag-and-drop file sharing, and more. But what really makes Slack unique are its customizable features.

Slack can be integrated with tools—lots of tools. The service hooks up to just about anything, from sales-tracking software to social media which gives you in-app notifications a zillion times faster than an email. Some offices have even synced Slack up with their high-tech doorbells to get chat notifications when somebody’s at the door!

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Slack also comes with a unique chatbot, called Slackbot, that may be of particular use to Office Ninjas. Slackbot can be easily customized to respond to specific keywords, meaning that you can turn it into an automated office assistant that answers basic questions (Where’s the toner for the copier?” “What time is the all-hands meeting this month?”).

What it’ll cost you: Anywhere from free (for the basic service) up to $12.50 per user per month for teams in need of more advanced features or file storage space.

Goodbye Email: 5 Chat Apps to Make Your Team More Efficient — OfficeNinjas (2)

What makes it special: If Slack is the cool new kid, Jabber is the old pro. It lacks the techie flash of some other chat options, but makes up for that minimal bling with rock-solid dependability. This is just one of the reasons it’s a timeless go-to. In fact, Wainhouse Research says that Jabber is the most widely-used unified communications client in the business world (that’s corporate jargon for workplace collaboration and communication app). One of its biggest advantages? The fact that support and “how-to” documentation for Jabber is easy to find, so if you ever have a problem with the software, coming up with a solution is pretty easy to handle without technical support.

Jabber includes IM, VoIP, and video-chat features, as well as conferencing and screen-sharing for easy cross-office collaborations. It also comes with a software development kit (SDK) so software engineers can integrate Jabber features into existing tech tools. But the most useful feature is probably Presence, which is comparable to an upgraded version of the “online/offline/away” status message system. Presence automagically knows when you’re in a meeting or on the phone, for example, and makes your status visible to coworkers.

What it’ll cost you: It’s complicated. Use of some features requires specific Cisco Unified Communications licenses, which can get pricey. The basics are free, though, so if your company has already bought into Cisco’s systems, Jabber is a great option.

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Goodbye Email: 5 Chat Apps to Make Your Team More Efficient — OfficeNinjas (3)

What makes it special: Flowdock is relatively new, and not as well known as the other entries on this list. But don’t let that fool you; Flowdock has some cool tricks up its sleeve.

The most interesting of those tricks is a game changer: threaded conversations. Like Slack, you can set up different channels for different teams. But unlike Slack, Flowdock also has conversation threading—making it possible for lots of discussions to happen at the same time in the same channel without getting chaotic or hard to read. Each topic can be discussed in its own thread, and each thread is colored with a clickable text bubble so anyone can quickly see the conversation pertaining to that topic. If you’ve tried enterprise chat apps and abandoned them because the chatrooms got too chaotic, Flowdock might be your knight in shining armor.

Flowdock’s other cool feature is an in-app feed window that can be fed content from anywhere, such as email,social media, and Github. The feed is customizable, so your social media manager can use it to follow Twitter mentions from within the app while your software team can use it to track Github versions, all while your PR folks follow company mentions in the news via an RSS feed.

Flowdock may also be a particularly good choice for software development teams, as it automatically detects and displays any kind of programming language with syntax highlighting, making it easy for your programming teams to share and discuss code.

What it’ll cost you: $3 per user per month, unless you’re very small (it’s free for teams of five or fewer) or very big (an enterprise version with customizable features costs extra depending on what you need).

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Goodbye Email: 5 Chat Apps to Make Your Team More Efficient — OfficeNinjas (4)

What makes it special: You already know this one, and that’s basically what Google Hangouts brings to your office: familiarity and ubiquity. Sure, it doesn’t have the cool techie integrations of Slack or the enterprise-focused features of Jabber, but everybody in your office already has it. New hires and 20-year veterans already understand how to use it. Chatting and video conferencing with each other may already be part of their technological repertoire, so integrating Google Hangouts as your new office communication system might be the smoothest transition you ever make.

And of course, your clients know and understand Hangouts, too. This is probably the only enterprise chat app that you could also use as a primary communications tool with people outside of the company.

Hangouts is also already integrated into some of the easiest workplace collaboration software on the planet. Working together to create, edit, and share files with Google Docs and Drive is very easy. It’s also limited, so if your company uses a lot of specialized software beyond word processors and spreadsheet creators, Google Docs might not be enough. But if the apps fit your needs, switching to Hangouts could be a pain-free way to get your office into the instant message and video chatting game—and fast.

What it’ll cost you: It’s free, although Google does offer additional paid enterprise services.

Goodbye Email: 5 Chat Apps to Make Your Team More Efficient — OfficeNinjas (5)

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What makes it special: Like the name suggests, Voxer is all about voices. If you really liked the “dramatic shouting” approach described above, then this is the app for you. It comes with walkie-talkie-style features that allow you to quickly record and send spoken messages to your coworkers. It also integrates with wired and bluetooth headsets so that you can listen and respond to voice messages completely hands-free on the desktop or on mobile.

Voxer is designed with spread out, mobile workforces in mind, so if your office isn’t really an office at all, this could be the solution for you. Data goes through what Voxer calls “military grade” encryption to ensure that your data is private no matter where you’re conversing from. The app also has another unique feature: extreme notifications. These extra-loud, repetitive alerts are perfect for loud work environments (factories, construction sites, rows and rows of cubicles) or remote workspaces, such as noisy coffee shops and coworking units.

What it’ll cost you: The basics are free, but the cool features come in the Pro version, which is $3.99 per user per month.

Don’t despair if you don’t see your dream option on this list because there’s plenty more out there and new enterprise chat apps are being created every day. But whether you choose from these five contenders or opt to find your own favorites, having some kind of real-time instant messaging and collaboration platform is something virtually every office can benefit from. It’ll make your entire office run more efficiently by speeding up communications and better connecting cross-office collaborations. That’s a win-win for you and your team. Now, send a round of celebratory emojis.

Have you tried any of these tools? What’s your favorite app for improving inter-office communication?

FAQs

What is the best platform for group chats? ›

  • iMessage group texting and chat on iPhone. Best for: Apple iPhone user. ...
  • Google Messages group texting on Android. Best for: Google Android users. ...
  • Messenger for Facebook and Instagram. Best for: Group messaging with Facebook and Instagram users. ...
  • WhatsApp. Best for: ...
  • WeChat. Best for: ...
  • GroupMe. Best for: ...
  • Signal. Best for:
31 Jan 2022

What is Teamchat app? ›

It is a collaboration software app with free messaging, group video chat, and task management for better team communication. It comes with superior team messaging, task management, screen-sharing capabilities that let you work, meet, and message anytime and anywhere across multiple devices.

Which software can be used to enable one to chat with another person on real time basis? ›

AIM real-time IM.

What is the number 1 chat app? ›

WhatsApp

What message app is most used? ›

With two billion active users, WhatsApp is the number one messaging app, followed by the Chinese messaging app WeChat with 1.3 billion users and the Messenger by Meta with close to one billion users. The growth of Instagram is also remarkable, from 1.1 billion users in October 2020 to 1.4 billion users in October 2022.

How do you use team chat? ›

Send and read messages in Teams
  1. Select New chat. at the top of the app to start a new conversation.
  2. Type the name or names into the To field at the top of your new chat.
  3. Compose your message in the box at the bottom of the chat. To open your formatting options, select Format. beneath the box.

How can I communicate with a group online? ›

10 Best Team Communication Apps
  1. Slack. When looking at a list of 'what is the best team chat software? ...
  2. Trello. Trello uses a different kind of communication, but it is just as important as all the other business chat apps on this list. ...
  3. Zoom. ...
  4. Chanty. ...
  5. Troop Messenger. ...
  6. Basecamp 4. ...
  7. Google Chat. ...
  8. WhatsApp.

How do you start a group chat in a team? ›

Create a group chat the same way you start a one-on-one chat.
  1. Tap New chat. and then type the names of the people you'd like to add in the To field.
  2. Compose and send your message.
  3. Tap the names of the participants at the top of your screen.
  4. Tap Group chat name.
  5. Type a group name and then tap Save.

Which app is using for chatting? ›

List of chatting apps
Chat appOrigin
Google ChatUSA
SkypeSweden
BotimUSA
Google MessagesUSA
5 more rows
28 Jun 2022

How do I create a chat app? ›

How To Make a Chat App in 3 Easy Steps
  1. Name & logo. To make an app choose a template, or a blank app and set the name and icons.
  2. Set Features. Select features from the Chat app maker that suits best your needs.
  3. Publish. Push the Publish button, and we will do the rest to publish your Chat App.

What are the three types of chat? ›

There are three commonly used types of chat. They are Instant Messaging, ICQ, and IRC. Instant messaging (IM) is one of the most popular forms of chat. Most of the time, instant messaging (IM'ing) is just between two people, although most IM software can handle group chats (with 3 or more people.)

What features can you use in chat? ›

What are chat features?
  • Show you when someone is typing.
  • Offer read receipts (show when someone has read or received your message, as well as showing your contact when you read their message)
  • Send messages over mobile data and Wi-Fi.
  • Lets you share files and high-resolution photos.

What is the best app to chat with strangers? ›

20+ Best talk Apps to talk to Strangers To Flirt or Make New...
  1. MeetMe. MeetMe can be a amazing talk app. ...
  2. Badoo. Ever since the launch of Badoo in 2006, the working platform has just gained appeal. ...
  3. Skout. Skout is among the chat apps that are best to have interaction with strangers. ...
  4. Moco. ...
  5. Whisper. ...
  6. Azar. ...
  7. Holla. ...
  8. Sweet Dates.
29 May 2021

What are the top 5 messenger apps? ›

The 5 best texting apps
  • WhatsApp for most people.
  • Viber for an alternative to WhatsApp.
  • Telegram for logging in from multiple devices.
  • Signal for security.
  • Facebook Messenger for contacting anyone.
7 Jun 2022

What is the most popular messaging app 2022? ›

WhatsApp is the most popular messaging app worldwide, and is the most used app in over 150 countries. Viber and Telegram have both become popular in certain countries and regions, like the Africa, the Middle East and South America.

What is the most used app in the world 2022? ›

Top global apps by consumer spend, Q1 2022

Facebook still leads the world in monthly active users, with all four of the top four apps, followed by TikTok, Amazon, Twitter, and others.

What is the purpose of messages app? ›

Definition. A messaging application is a mobile-phone-based software programme that allows users to send and receive information using their phone's internet connection. Messaging apps can transmit or receive a much wider range of data types than Short Message Service (SMS) or Multimedia Messaging Service (MMS).

Why do people use messaging apps? ›

One of the biggest benefits of using messaging versus texting is the ability to communicate in real-time. Unlike texting, or email for that matter, i-message, a type of messaging available only to i-phone users, allows recipients to receive messages the second the user presses send.

Why are messaging apps important? ›

Texting, chatting and online messaging can be used for much more than simply communicating with your friends. Online communication can help young people build and develop social skills and gives them a platform to share their skills and help each other out.

How do you keep your team chat? ›

All you need to do is to hover over a message in your conversation. This will work both in channels as part of a team and in private chats. For example, if you wanted to save team's chat message below, simply hover to the right of the conversation, click on the ellipsis and select 'Save this message' as seen below.

How do you manage a group chat in a team? ›

In a channel on the Posts tab (with everyone on the team who follows that channel) In a group chat (with a few people at once, but outside of a channel)
...
4. Choose how much chat history to include
  1. Select View and add participants.
  2. Select Add people.
  3. Type the names of the people you'd like to add to the chat. ...
  4. Select Add.

How do you show all chats in a team? ›

Unhide a chat

Need to see a hidden chat again? Unhide a chat that you've hidden before by using search. at the top of Teams, search for the name of the person you were chatting with and select them. You'll see that the chat history is hidden (which you can choose to show by selecting it).

What are 5 ways that you can communicate a message? ›

There is a rank in communication methods that is used especially when you're communicating serious and important information.
  • In person matters most. Get in person, get in front of the person, have a face to face. ...
  • Video conference. ...
  • Telephone. ...
  • Project management tools. ...
  • Email. ...
  • Text. ...
  • Social media.
31 Jan 2020

How do you support your team virtually? ›

  1. Give Your Employees the Right Equipment. ...
  2. Goal-Setting Is Fundamental. ...
  3. Delegate Tasks Properly. ...
  4. Use Multiple Communication Channels. ...
  5. Organize Online Meetings Regularly. ...
  6. Take Advantage of Project Management Tools. ...
  7. Recognize Achievements and Reward Top-Performers. ...
  8. Keep In Mind the Life-Work Balance.
10 Sept 2020

How do you communicate better in a group? ›

6 strategies to build team communication skills
  1. Resolve conflicts quickly. Conflicts at work can start off small and seem inconsequential. ...
  2. Encourage engagement. ...
  3. Promote bottom-up communication. ...
  4. Strive for transparency. ...
  5. Schedule one-on-one meetings. ...
  6. Provide consistent feedback.
22 Jun 2022

How do you start a fun group chat? ›

So, to help you out, here are 15 text starters you can use in your next group chat to really get the conversation going.
  1. "How's Everyone Feeling?" ...
  2. "Let's Watch A Movie." ...
  3. "Would You Rather...?" ...
  4. "What's Your Current Skin Care Routine?" ...
  5. "What's Something You're Grateful For?" ...
  6. "How Are You Practicing Self Care?"
13 Jul 2020

How do you make a chat message? ›

If chat features are turned on, you can: Send messages over Wi-Fi and mobile data, instead of SMS or MMS. Add people to group conversations.
...
Turn chat features on or off
  1. On your device, open Messages .
  2. At the top right, tap More. Settings.
  3. Tap Chat features.
  4. Toggle "Enable chat features" on or off.

How do you chat? ›

Send a message to a person:
  1. Go to Google Chat or your Gmail account.
  2. On the left, under “Chat,” click the name of the person you want to message. If you can't find their name, click Start a chat . Enter a name or email address. Suggestions appear as you enter text. ...
  3. Enter a message.
  4. Click Send .

What is chat example? ›

Chat is a text-based communication that is live or in real-time. For example, when talking to someone in chat any typed text is received by other participants immediately. In contrast, other text-based communications such as e-mail are modes of correspondence that are not real-time.

What is chat short answer? ›

Chat refers to the process of communicating, interacting and/or exchanging messages over the Internet. It involves two or more individuals that communicate through a chat-enabled service or software. Chat is also known as chatting, online chat or Internet chat.

What are the four types of chat? ›

Following are the most common type of chatting:
  • Instant Messaging: It is the most common way of chatting. ...
  • Internet Relay Chat: It is known as IRC. ...
  • ICQ: It is known as I seek you. ...
  • Voice Chatting: We can chat not only with text but also with sounds as well.
7 Dec 2021

What are chat words? ›

chatter, conversation, gossip, go on, babble, converse, gab, gas, heart-to-heart, jabber, palaver, prattle, rap, visit, yak, blab, burble, cackle, jaw, prate.

How can I chat with unknown person? ›

20 ways to start a conversation with a stranger
  1. Gather information. ...
  2. Compliment the stranger. ...
  3. Bring up a shared topic. ...
  4. Introduce yourself. ...
  5. Ask open-ended questions. ...
  6. Stay up-to-date on current events. ...
  7. Offer to help. ...
  8. Share an interesting fact.

Which app is free for chat with strangers? ›

MeetMe is another popular and free stranger chat apps for android and iOS users. It helps you to mobile stranger people near to you to chat, meet with apps and unknown friends. Mobile is full fun, user friendly and free app to meet with unknown friends.

How do you start a conversation with a stranger online app? ›

To start a meaningful conversation on a dating app, ask more open-ended questions. You can also try starting a conversation about something specific on your match's profile. Be direct and ask what the other person is looking for, so that you don't waste your time.

Which is better WhatsApp or GroupMe? ›

Still, GroupMe does not offer end-to-end encryption, so we have to say that WhatsApp could be more secure overall. However, GroupMe does commit to never sharing personal data or information from their users, providing a little extra confidence overall.

What can I use for a group chat? ›

The 5 best team chat apps
  • Slack for a chat-powered workplace.
  • Microsoft Teams for large organizations broken down into teams.
  • Google Chat for Google Workspace (formerly G Suite) users.
  • Discord for always-on voice chat.
  • Mattermost for self-hosted team chat.
5 May 2022

What can I use instead of Facebook groups? ›

Now, time to get to the best Facebook Group alternatives!
  • Reddit. Reddit is a social network website that allows users to create communities known as Subreddits about any topic they choose. ...
  • Mighty Networks. ...
  • Kajabi. ...
  • Discord. ...
  • Circle.so. ...
  • Tribe.so. ...
  • MemberDev. ...
  • BuddyBoss.
16 Jun 2022

What app is better than GroupMe? ›

There are more than 25 alternatives to GroupMe for a variety of platforms, including Android, iPhone, Android Tablet, iPad and Windows. The best alternative is Telegram, which is free. Other great apps like GroupMe are Signal, Element, Tox and WhatsApp.

Which app is safer than WhatsApp? ›

Telegram is probably the best known alternative to WhatsApp and it already has 200 million active users around the world. Telegram was the first chat service to use end-to-end encryption. They use the secure 256-bit symmetric AES encryption.
...
Telegram.
ProsCons
Fast chat serviceNo anonymous use
400 million users
2 more rows

Is WhatsApp safer or Telegram? ›

Telegram is considered a safer and privacy-friendly app among many users compared to WhatsApp. However, Telegram lacks one key factor when it comes to securing user data and that's end-to-end encryption for chats. This means Telegram can access user chats stored on the server.

Is GroupMe private? ›

GroupMe never shares your personal information with others. Your phone number and email address are always kept private from other group members. When you are in a group, the only details you can see about another group member are their avatar and their name.

How do I improve my group chat? ›

Below are 10 ways to improve your group chatting experience.
...
10 tips for making your group chats less terrible
  1. Customize your notifications. ...
  2. Mute noisy conversations. ...
  3. Switch to the web. ...
  4. Say it with GIFs. ...
  5. Search through messages.
13 Aug 2021

How do you use the chat app? ›

Activate Chat on a mobile app
  1. Tap the three-line icon at the top-left corner. Scroll down and select “Settings.”
  2. Select your account.
  3. Scroll down to “General”
  4. If you're using an Android phone, check off “Show the chat and spaces tabs.” If you're using an iPhone or iPad, toggle “Show the chat and spaces tab” on.

What can I use instead of social media? ›

  • 50 ideas to entertain yourself without social media.
  • Reading. One of the best alternatives to reaching for a phone is reading. ...
  • Talk to people face to face. ...
  • Do meal prepping for a week. ...
  • Do meal planning. ...
  • Get outdoors. ...
  • Journal. ...
  • Sit still.

How can I grow a group on Facebook without ads? ›

Use giveaways and contests to promote your group

Giveaways and contests are one of the most effective marketing tactics available to you. You can use them to drive traffic, get more social media followers, and grow your email list. But you can also use them to promote your Facebook group.

What is GroupMe really used for? ›

GroupMe is a free group messaging app. It's a simple way to stay in touch with friends and family. Even your friends without smartphones can join; add anyone from your address book, and they can jump right in and chat with the group. GroupMe works on Android so you can stay in touch on the go.

What is the advantage of using GroupMe? ›

One reason people like using GroupMe is that it's easy to use for mixed iPhone and Android users. Plus, there are some fun features you won't find anywhere else, including GIF, image, and video libraries. It has special emojis to use when chatting, and you can even create memes in-app.

What makes GroupMe unique? ›

While you can have one-on-one conversations in the app, GroupMe specializes in team chats. You can create an unlimited number of group chats with up to 500 members, each chat with its own name and number.

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