20 phrases for closing an email (2023)

FAQs

20 phrases for closing an email? ›

Thank you so much for connecting! I look forward to speaking with you at [date and time]. I've sent over [materials you discussed]. Please review and let me know if you have any questions.

Thank you so much for connecting! I look forward to speaking with you at [date and time]. I've sent over [materials you discussed]. Please review and let me know if you have any questions.

Think “Sincerely,” “Best,” “Thanks,” or something like “Have a great weekend!” Unless you're more than a few emails into an email thread (especially over a short period of time) or you're very close with the recipient, you need a professional closing for your email. See below for a list of options.

Warmest regards

This phrase is a more personal form of "best regards." It expresses appreciation to the recipient and is most appropriate when you're communicating with people who you know well, such as friends or family members.

"Among the complimentary closes to choose from are: Yours sincerely, Very sincerely yours, Sincerely yours, Sincerely, Cordially, Most sincerely, Most cordially, Cordially yours.

This is the best email sign-off, according to Business Insider. “Best” is a safe and inoffensive choice for most occasions. At the same time, if you feel this email ending is too colloquial, you can pick “Best regards” for an initial email.

How do you end a friendly letter? ›

The most frequently used friendly letter closings are “Cordially,” “Affectionately,” “Fondly,” and “Love.” “Gratefully” is used only when a benefit has been received, as when a friend has done you a favor.

Compose your closing paragraph so it simply reiterates respectfully the main point of your email. Choose your sign-off based on the specific social context, the content of your email. Be mindful that email sign-offs can take many forms depending any thing from social context, the time of day, and even the time of year.

Last Line. Always end by asking if you could clarify anything or answer any questions. While Please let me know if I can answer any questions, might seem obvious, it serves a purpose.

Complimentary close

“Sincerely,” “Yours truly” and “Cordially” work well for most forms of correspondence.

Kindest regards (or kind regards) is a common sign-off in emails and other forms of correspondence. It's used to wish the recipient well without being overly familiar. It is a less formal alternative to “sincerely yours” and “yours truly,” but it's more formal than other sign-offs like “warm regards.”

“Warmly” is a nice way to end an email and bring, well, a warm and fuzzy feeling to your recipient.

Britannica Dictionary definition of COMPLIMENTARY CLOSE. [count] US. : the words (such as sincerely yours) that come before the signature of a letter.

: the words (such as sincerely yours) that conventionally come immediately before the signature of a letter and express the sender's regard for the receiver. called also complimentary closing.

Complimentary Close: Yours sincerely, Warm Regards, Kind Regards, On the other hand, informal letters contain informal language, almost like a spoken language.

What can I say instead of thank you at the end of an email? ›

"Thanks" is typically best if you're asking for something, versus "regards," which is better to close an informational note. Other professional letter closings include “sincerely,” “best” and “best regards,” while other casual letter closings include “take care,” “cheers” and “talk soon.”

Here's a short list of the most common email sign offs for professional emails: Sincerely. Cheers. Best Regards.

A good cold email reflects the fact that the salesperson has researched the prospect's company enough to grasp the general business model and has at least popped onto the prospect's LinkedIn or Twitter profile.

Don't talk about yourself. It is another common mistake in cold emails. You can even skip the introduction altogether. Your prospects generally do not care about you and your company, they allow your message in their inbox because you might have what they need.

"Sincerely" is always a safe bet, as are "Regards" and "Respectfully." If you want to get a little more creative, try "All the best," "Best wishes," or "Warmest regards." On the other hand, if you're writing a professional letter to someone you know well, you can use a less formal sign-off.

The email sign-off “kind regards” can come across as cold or ingenuine to some employees, securing a spot as one of the most passive aggressive email phrases—and the only email sign-off to make the list.

When you do know the name of the person (and it is a formal letter) you sign off 'Sincerely' or 'Respectfully yours'. 'Best regards' and 'Kind regards' are less formal (they're not used to end very formal letters).