20 phrases for closing an email (2023)

Matt Schmid 20 phrases for closing an email (2)

Matt Schmid

VP / Team builder / Culture driver / L&D and Leadership enthusiast

Published Sep 3, 2014

A common problem

We often hear how writing emails in English can cost just too much time. One solution that works for many people is to begin building a “toolbox” of useful phrases. A toolbox is a simple idea – you just start keeping a list of common and useful expressions – perhaps on your desktop or in a notebook next to your keyboard? There’s nothing wrong with reusing some standard phrases if it helps save you time and communicate clearly. You probably already have 2 or 3 sentences you reuse again and again. But sometimes the tone just isn’t right, is it? To help you find the right words when you need them here are 20 great expressions for closing an email. As you read through them ask yourself two simple questions:

1. When would I use this?

2. When will I use this?

Expressions for thanking

  1. Thank you for your help. / time / assistance / support
  2. I really appreciate the help. / time / assistance / support you’ve given me.
  3. Thank you once more for your help in this matter.

Expressions with a future focus

  1. I look forward to hearing from you soon / meeting you next Tuesday.
  2. I look forward to seeing you soon.
  3. I’m looking forward to your reply.
  4. We hope that we may continue to rely on your valued custom.
  5. We look forward to a successful working relationship in the future.
  6. Please advise as necessary.
  7. I would appreciate your immediate attention to this matter.

Expressions for showing them you want to help

  1. If I can be of assistance, please do not hesitate to contact me.
  2. If you require any further information, feel free to contact me.
  3. If you require any further information, let me know.
  4. Please feel free to contact me if you need any further information.
  5. Please let me know if you have any questions.
  6. I hope the above is useful to you.
  7. Should you need any further information, please do not hesitate to contact me.
  8. Please contact me if there are any problems.
  9. Let me know if you need anything else
  10. Drop me a line if I can do anything else for you.

Don’t hesitate to comment below if you have any questions or additional phrases you’ve used that work. Want more tips on emailing? Download our free eBook here.

20 phrases for closing an email (6)

20 phrases for closing an email (7)

'Ma-Abele Lesehe

Chief Pharmacist at Allied Pharmacy


thank you




20 phrases for closing an email (8)

Youcef Grebici

Technical Manager at Gulf Navigation Holding-Dubai


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    (Video) 20 phrases for closing an email. | #english #englishvocabulary #englishspeaking #viral #ytshorts





20 phrases for closing an email (9)

20 phrases for closing an email (10)

Lyubomyr (Lou) Reverchuk

Co-founder & CEO @ Echo | Entrepreneur, Engineer and Talent Hunter 👀


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    (Video) Email Sentences | Different Situations Phrases | Phrases for Beginning & Closing of an Email

We often use "Expressions with a future focus" in our company EchoGlobal.tech




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20 phrases for closing an email? ›

Thank you so much for connecting! I look forward to speaking with you at [date and time]. I've sent over [materials you discussed]. Please review and let me know if you have any questions.

What is a good closing sentence for email? ›

Thank you so much for connecting! I look forward to speaking with you at [date and time]. I've sent over [materials you discussed]. Please review and let me know if you have any questions.

What can I say in the end of an email? ›

Think “Sincerely,” “Best,” “Thanks,” or something like “Have a great weekend!” Unless you're more than a few emails into an email thread (especially over a short period of time) or you're very close with the recipient, you need a professional closing for your email. See below for a list of options.

How do you end an email professionally last sentence? ›

Professional email closing examples
  1. Best.
  2. Sincerely.
  3. Regards.
  4. Thank you.
  5. Respectfully.
  6. Please let me know if you have any questions.
  7. Looking forward to our meeting.
  8. Thank you for your consideration.
Mar 16, 2023

What can I say instead of sincerely? ›

Alternatives to "Sincerely" and when to use them
  • All my best.
  • Best or Best wishes.
  • Goodbye.
  • Regards or Warm regards.
  • Respectfully.
  • Looking forward to hearing from you.
  • Speak to you soon.
  • Take care.
Dec 20, 2022

What is a good closing sentence letter? ›

They can help you avoid embarrassing errors.
  • Sincerely. Sincerely (or sincerely yours) is often the go-to sign off for formal letters, and with good reason. ...
  • Best. ...
  • Best regards. ...
  • Speak to you soon. ...
  • Thanks. ...
  • [No sign-off] ...
  • Yours truly. ...
  • Take care.

What is the warmest regards? ›

Warmest regards

This phrase is a more personal form of "best regards." It expresses appreciation to the recipient and is most appropriate when you're communicating with people who you know well, such as friends or family members.

What is the most acceptable complimentary close in an email? ›

"Among the complimentary closes to choose from are: Yours sincerely, Very sincerely yours, Sincerely yours, Sincerely, Cordially, Most sincerely, Most cordially, Cordially yours.

Is best a polite way to end an email? ›

This is the best email sign-off, according to Business Insider. “Best” is a safe and inoffensive choice for most occasions. At the same time, if you feel this email ending is too colloquial, you can pick “Best regards” for an initial email.

How do you end a cold email? ›

Expressing gratitude:
  1. Thank you [prospect's Name], and I look forward to our talk in the near future.
  2. I appreciate your time, and I hope for a future successful collaboration.
  3. Please let me know if you have any questions. I'd be happy to assist you regarding [prospect's needs]. Cheers!
Sep 9, 2021

How do you end a friendly letter? ›

The most frequently used friendly letter closings are “Cordially,” “Affectionately,” “Fondly,” and “Love.” “Gratefully” is used only when a benefit has been received, as when a friend has done you a favor.

How do you conclude an email etiquette? ›

Compose your closing paragraph so it simply reiterates respectfully the main point of your email. Choose your sign-off based on the specific social context, the content of your email. Be mindful that email sign-offs can take many forms depending any thing from social context, the time of day, and even the time of year.

How do you end an assertive email? ›

Last Line. Always end by asking if you could clarify anything or answer any questions. While Please let me know if I can answer any questions, might seem obvious, it serves a purpose.

What is the best complimentary close? ›

Complimentary close

“Sincerely,” “Yours truly” and “Cordially” work well for most forms of correspondence.

What are kindest regards? ›

Kindest regards (or kind regards) is a common sign-off in emails and other forms of correspondence. It's used to wish the recipient well without being overly familiar. It is a less formal alternative to “sincerely yours” and “yours truly,” but it's more formal than other sign-offs like “warm regards.”

What does warmly mean at the end of an email? ›

“Warmly” is a nice way to end an email and bring, well, a warm and fuzzy feeling to your recipient.

What are complimentary closings? ›

Britannica Dictionary definition of COMPLIMENTARY CLOSE. [count] US. : the words (such as sincerely yours) that come before the signature of a letter.

What is complimentary close in a message? ›

: the words (such as sincerely yours) that conventionally come immediately before the signature of a letter and express the sender's regard for the receiver. called also complimentary closing.

Which is an informal complimentary close? ›

Complimentary Close: Yours sincerely, Warm Regards, Kind Regards, On the other hand, informal letters contain informal language, almost like a spoken language.

What can I say instead of warm regards? ›

Warm Regards Alternatives
  • Best Regards.
  • Kind Regards.
  • Good Wishes.
  • Greetings.
  • Compliments.
  • Respects.
  • Congratulations.
  • Looking forward to your response.
Dec 3, 2021

What can I say instead of thank you at the end of an email? ›

"Thanks" is typically best if you're asking for something, versus "regards," which is better to close an informational note. Other professional letter closings include “sincerely,” “best” and “best regards,” while other casual letter closings include “take care,” “cheers” and “talk soon.”

What can I say instead of cheers in an email? ›

Here's a short list of the most common email sign offs for professional emails: Sincerely. Cheers. Best Regards.

What is a good cold email? ›

A good cold email reflects the fact that the salesperson has researched the prospect's company enough to grasp the general business model and has at least popped onto the prospect's LinkedIn or Twitter profile.

What not to say in a cold email? ›

Don't talk about yourself. It is another common mistake in cold emails. You can even skip the introduction altogether. Your prospects generally do not care about you and your company, they allow your message in their inbox because you might have what they need.

What is the polite ending of a letter also? ›

"Sincerely" is always a safe bet, as are "Regards" and "Respectfully." If you want to get a little more creative, try "All the best," "Best wishes," or "Warmest regards." On the other hand, if you're writing a professional letter to someone you know well, you can use a less formal sign-off.

What is a passive aggressive way to end an email? ›

43 Passive Aggressive Email Phrases
  • “As per my last email…”
  • “Should you need further clarification, please don't hesitate to contact me.”
  • “Sorry to bother you again.”
  • “Regards,”
  • “Kind regards,”
  • “Warm regards,”
  • “I'm just cc'ing my colleague.”
  • “I've cc'd my boss.”

What is the most passive aggressive way to end an email? ›

The email sign-off “kind regards” can come across as cold or ingenuine to some employees, securing a spot as one of the most passive aggressive email phrases—and the only email sign-off to make the list.

What are some closing statements to avoid in professional settings? ›

  • Sign-offs to avoid in most situations:
  • 'Thanks again' Again, Schwalbe and Licht aren't fans. ...
  • 'Thanks!' ...
  • 'Thanks so much' ...
  • 'All best' ...
  • 'Best wishes' ...
  • 'Looking forward' ...
  • 'Speak with you soon'
Apr 21, 2016

What do you write at the end of an informal email? ›

Phrases for starting and finishing
Starting phrasesDear Mr Piper, Dear Sir or Madam,Hi Tim, Hi there Tim, Morning/Afternoon/Evening Tim, Hello again Tim,
Ending phrasesYours sincerely, Yours faithfully, Yours truly,Rgds, Cheers, Bye for now, See you soon,

Which is more formal best regards or sincerely? ›

When you do know the name of the person (and it is a formal letter) you sign off 'Sincerely' or 'Respectfully yours'. 'Best regards' and 'Kind regards' are less formal (they're not used to end very formal letters).


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